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Title
Text copied to clipboard!Mail Coordinator
Description
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We are looking for a Mail Coordinator who will be responsible for efficiently managing the daily operations related to internal and external mail handling within our organization. This person will play a key role in ensuring the smooth flow of correspondence, courier shipments, and documents between departments and external partners. The Mail Coordinator will also be responsible for supervising a team of mailroom staff, scheduling their work, and implementing procedures aimed at optimizing logistical processes.Key duties will include monitoring incoming and outgoing mail, coordinating with courier companies, managing office supply inventories related to shipping, and maintaining operational documentation. The candidate should demonstrate excellent organizational and communication skills, as well as the ability to work under time pressure.The ideal candidate has experience working in a logistics or administrative environment, understands procedures related to document and parcel flow, and can effectively manage a team. Familiarity with mail management systems and basic knowledge of information security will be additional advantages.We offer stable employment, opportunities for professional development, and a dynamic and friendly team environment. If you are organized, responsible, and looking for a role where your logistical skills will have a real impact on the company's operations – we encourage you to apply.
Responsibilities
Text copied to clipboard!- Manage daily mailroom operations
- Supervise mailroom staff
- Monitor and log incoming and outgoing correspondence
- Coordinate with courier and delivery services
- Manage inventory of shipping-related office supplies
- Implement and optimize logistical procedures
- Ensure compliance with data protection regulations
- Maintain operational documentation
- Resolve issues related to lost or delayed shipments
- Train new mailroom employees
Requirements
Text copied to clipboard!- Experience in administrative or logistics roles
- Team management skills
- Knowledge of document and parcel handling procedures
- Excellent organizational skills
- Familiarity with mail management systems (preferred)
- Basic understanding of information security
- Ability to work under pressure
- Strong communication and responsibility
- Proficiency in MS Office
- High school diploma or higher education
Potential interview questions
Text copied to clipboard!- What experience do you have with corporate mail handling?
- Have you previously managed a team?
- How do you handle organizing work under pressure?
- What logistics or mail systems are you familiar with?
- Have you dealt with data protection procedures?
- What are your expectations for this role?
- Do you have experience working with courier companies?
- How do you handle a lost shipment?
- Are you comfortable maintaining operational records?
- What are your strengths as a team leader?
